The ability to foresee and manage issues is not just a valuable skill—it’s a necessity.

New trends emerge, consumer behaviours shift, and the media landscape is constantly changing. The interaction between all these variables can give rise to issues that, if not properly managed, can negatively impact an organisation’s reputation and bottom line.

Issues can range from minor operational problems to major strategic challenges. They can arise from within the organisation — such as a product quality issue or a leadership change — or from external factors — such as a change in government regulations or a shift in market trends. Regardless of their source, these issues can pose significant risks to an organisation.

This is where the importance of anticipating and managing issues comes into play. By proactively identifying potential issues and developing strategies to address them, organisations can mitigate risks, protect their reputation, and even turn potential problems into opportunities for growth and improvement.

Prevention vs Reaction: The Distinct Roles of Issues Management and Crisis Management

While both issues management and crisis management fall under the umbrella of public relations, they serve different purposes and require different approaches.

Crisis management is a reactive discipline that comes into play when an organisation faces an immediate threat. This could be a product recall, a data breach, or a scandal involving a company executive. The primary goal of crisis management is to minimise the damage and protect the organisation’s reputation. It involves quick decision-making, rapid response, and effective communication to manage the situation and reassure stakeholders.

On the other hand, issues management is a proactive discipline that focuses on anticipating potential problems before they escalate into crises. It involves monitoring the environment for potential issues, assessing their impact and likelihood, and developing strategies to mitigate them. The goal of issues management is to prevent crises from occurring in the first place, or at least to minimise their impact if they do occur.

Crisis management is about putting out fires whereas issues management is about preventing those fires from starting in the first place.

Both are crucial components of an effective public relations strategy, and understanding the difference between them is key to managing reputational risks effectively.

issues management

The Subtle Threat: Understanding the Insidious Nature of Issue

Issues often begin as seemingly minor problems. However, if left unaddressed, these minor problems can quickly escalate into major challenges that can have significant impact on an organisation.

This is the insidious nature of issues—they can grow and evolve under the radar, catching communicators off guard when they finally surface.

This characteristic of issues presents a significant challenge for communicators. It requires a high level of vigilance to monitor the environment for potential issues, as well as the ability to recognise the early signs of a problem. This is where the importance of an issues management plan comes into play.

An issues management plan is not just a tool for crisis management — it’s a strategic blueprint for proactively identifying and managing potential issues. It’s about being prepared, not just for the situations that we can predict, but for the issues that we can’t.

The best time to start putting together an issues management plan is not during proactive management. Instead, it should be done prior to having an active issue at play. This allows you to allocate the necessary time and resources to think strategically, identify potential issues, and develop effective strategies to manage them.

Embrace Realism: The Psychology of Preparedness in Issues Management

Preparedness is not about adopting a pessimistic outlook.

Rather, it’s about embracing realism and acknowledging the complex and unpredictable nature of the business landscape.

Issues can and do arise unexpectedly, and being prepared for such eventualities is a crucial aspect of effective issues management.

Having an issues management plan in place provides a sense of control. It equips you with the strategies and tools needed to navigate unexpected issues, thereby reducing the stress and uncertainty associated with managing these issues.

It’s about having the foresight to anticipate potential problems and the resourcefulness to address them effectively.

The preparedness mindset is about shifting from a reactive mindset to a proactive one. It’s about recognising that while we can’t predict every issue that might arise, we can equip ourselves with the strategies and tools to manage them effectively when they do.

issues management

Proactive and Strategic: The Essentials of an Issues Management Plan

An issues management plan is a strategic document that outlines how an organisation will identify, manage, and communicate about issues. It’s a proactive tool that helps organisations anticipate potential problems and develop effective strategies to address them.

The plan typically encompasses three main areas:

  1. Issue Identification: This is the first step in the process and involves vigilant monitoring of the organisation’s internal and external environment to identify potential issues that could impact the organisation. This requires a keen understanding of the organisation’s operations, industry trends, and stakeholder expectations. Conduct a SWOT analysis to identify strengths, weaknesses, opportunities, and threats, and staying abreast of industry trends, market developments, and regulatory changes. Identify potential issues and assessing their impact and likelihood. This requires thinking critically and strategically.
  2. Issue Management: Once potential issues have been identified, the next step is to develop strategies to manage these issues. This could involve a range of actions, from preventive measures to mitigate the issue, to contingency plans in case the issue escalates. The goal is to minimise the potential impact of the issue on the organisation.
  3. Communication: Effective communication is a critical component of issues management. This involves determining how, when, and to whom information about the issue will be communicated. This could include internal communication to staff, as well as external communication to stakeholders and the public. The aim is to ensure transparency and maintain trust during the issues management process.

Developing an issues management plan is a proactive and strategic approach that can significantly enhance an organisation’s ability to manage potential issues effectively.

It requires a deep understanding of the organisation’s environment, a commitment to ongoing monitoring and management, and a strategic approach to issue identification, management, and communication. With a robust issues management plan in place, organisations can navigate the complex world of public relations with confidence and control.

*****

Join our Run Your Own Marketing (RYOM) community at http://www.strtgcommsgrp.com/ryom.

We provide tools + resources (templates, guides, etc.), training, and solution-ing (process, curation, etc.) as well as a peer community to learn with, and to support you establishing a successful brand and business – regardless of whether you are a marketing specialist, communicator or a team member tasked to deliver the scope.

We share information like the article or post you have read, but in more detail and with more guidance on the steps.

With over 23+ years in the industry, we have created frameworks, methods and content that enable you and/or your team to deliver business outcomes relating to revenue, entry, scale, and expansion.

Here are 3 ways we support brands and communicators:

  1. RYOM, an Edtech platform and community: We support communicators and marketing specialists through RYOM with how-to and done-for-you tools, resources, workshops, and a hybrid system of in-person training and a cloud-based learning management system. Our proprietary content, and tools help communicators level up both skill sets and competencies, while solving current communications and marketing challenges.
  2. Business matching: We act as a middleman to match brands, agencies and contractors based on your specific PR and marketing needs + outcomes.
  3. Fractional Communications and PR services: We deliver fractional communications and PR services, offering project-based, contract-based, or part-time approaches and solutions; covering expert leadership, strategic guidance, and seamless plug-and-play execution in the field of communications and PR for businesses.

Set up a meeting with us if you are looking for to deliver growth outcomes for your organisation, brand or team.

And subscribe to join over 1500+ communicators and brands getting value every Tuesday while reading A Communicator’s Perspective, our weekly newsletter.